How-to guide
Prepare a swim meet and publish results
Move from declarations to reviewed entries and versioned results.
For Authorised swimming-school staff and participating families
Before you start Pro or Club; swimming operating model and relevant meet permissions.
Prepare the entry#
Open Activities → Swim meets. Create the meet and its events, deadlines and eligibility. Families use the permitted declaration workflow to indicate participation.
- Review declarations and suggested individual entries.
- Check event eligibility and any relay composition.
- Confirm the entries and create an export snapshot for the external organiser.
- Keep the exported revision so you know exactly what was sent.
Bring results back#
Stage the results file first. Review unmatched swimmers, event mappings and validation problems before committing the import. Resolve exceptions deliberately rather than silently assigning a similar name.
Publish the reviewed result version for families. A later correction creates another publication; check which version is current. Kelab does not run timing equipment, allocate official heats or lanes, or certify federation results. The organiser remains the authority for those decisions.