Explanation
The different kinds of money in Kelab
Why subscriptions, member invoices and operational payments stay separate.
For Owners, finance staff and families
Before you start No setup required.
Three relationships#
Your academy pays Kelab for its software subscription. Families pay the academy for classes, activities or products. The academy may pay staff and suppliers. Each relationship has different parties, permissions and records.
A paid Kelab subscription does not mean a family invoice is settled. A paid family invoice does not mean a staff payout has happened. Keeping these records separate makes review and reconciliation possible.
Intent, approval and settlement#
An invoice records a charge. A bank slip supports a payment claim. An approval records a decision. Settlement records the actual payment outcome. They are connected, but one should not be mistaken for another.
Online providers introduce another boundary: returning from checkout is not the authoritative payment confirmation. Similarly, ticketing providers retain their own checkout and refund records. Always follow the final status and its supporting evidence.