How-to guide
Set fees and issue academy invoices
Preview the people, period and amounts before issuing a fee run.
For Owners and finance administrators
Before you start Pro or Club academy finance; permission for the selected academy.
Prepare a fee run#
Open Money. Academy invoices charge members for your services; they are separate from the subscription your academy pays Kelab.
- Set up the fee plan, billing period and applicable rules.
- Review participant-specific overrides and the people included.
- Preview the run and investigate unexpected amounts or missing people.
- Issue only after the preview matches the intended period and charges.
Follow and correct#
Use invoice status and payment records to follow outstanding balances. Uploading evidence does not itself settle an invoice. Check the review decision and actual payment allocation.
For a wrong issued invoice, use the authorised void/correction workflow rather than silently changing the historical amount. Review any associated payments before proceeding. Monthly automation must be configured deliberately and its resulting runs should still be monitored.