How-to guide
Schedule, change or cancel a session
Keep groups, instructors, venues and local times connected.
For Owners and authorised operations staff
Before you start Scheduling access, a group and the intended academy time zone.
Create the session#
Choose the academy first. A time entered in the schedule is the academy's local time; it is not necessarily your device's local time.
- Open Schedule and choose New session, lesson or rehearsal.
- Enter a clear title and choose the group, date, start/end times and venue.
- Select assigned instructors and the session lead. Review recurrence if creating a series.
- Review reminder options and save. Reopen the calendar entry to check the stored details.
Change an existing plan#
Open the existing session rather than creating a replacement without checking. Update its permitted fields and save. When working with a recurring series, distinguish a specific occurrence from its recurrence rule or exception.
Cancel a session through its cancellation action so the state remains visible. Avoid using deletion as a substitute for a changed plan. Notifications depend on configured channels; confirm the important change with your academy's normal communication process.
Troubleshoot time and visibility#
Check the selected week/month, group and venue filters if a session is missing. If a time appears wrong, verify the academy's time zone and the stored date. Do not compensate by manually adding an offset. Around daylight-saving changes, confirm the displayed occurrence before notifying families.