# Set fees and issue academy invoices

Preview the people, period and amounts before issuing a fee run.

Type: How-to guide

For: Owners and finance administrators

Before you start: Pro or Club academy finance; permission for the selected academy.

Reviewed: 2026-09-16

## Prepare a fee run

Open Money. Academy invoices charge members for your services; they are separate from the subscription your academy pays Kelab.

1. Set up the fee plan, billing period and applicable rules.
2. Review participant-specific overrides and the people included.
3. Preview the run and investigate unexpected amounts or missing people.
4. Issue only after the preview matches the intended period and charges.

## Follow and correct

Use invoice status and payment records to follow outstanding balances. Uploading evidence does not itself settle an invoice. Check the review decision and actual payment allocation.

For a wrong issued invoice, use the authorised void/correction workflow rather than silently changing the historical amount. Review any associated payments before proceeding. Monthly automation must be configured deliberately and its resulting runs should still be monitored.

## Related guides

- [Review a payment and its evidence](https://kelab.app/docs/payment-evidence.md)
- [View or pay an academy invoice](https://kelab.app/docs/pay-an-invoice.md)
- [The different kinds of money in Kelab](https://kelab.app/docs/money-explained.md)
- [Why some actions need another review](https://kelab.app/docs/approvals.md)